27th International Poster Biennale in Warsaw 2021

Competition Regulations

PARTICIPATION IN THE COMPETITION

  1. Posters for the Competition must be submitted by students individually, in a duet, or in artistic groups.
  2. At the time of submitting works for the Competition, entrants must have the legal status of art school students – in accordance with the regulations of their relevant art schools.
  3. The author may submit 3 posters at maximum. 
  4. Submissions must meet the formal and technical requirements of participation – described in the Competition regulations.
  5. Submitted posters must be designed for the purpose of the Competition only.
  6. Any submission for the Competition requires sending till 11th of October 2020 of the digital versions of the organization biuro, via the on-line form.

FORMAL AND TECHNICAL REQUIREMENTS:

  1. Every submission for the Competition has to be sent in digital version:
    format 70x100cm, 300 DPI format: JPG (highest quality) or PDF, CMYK palette
  2. The prize winning, and other selected posters will be printed by the organizer in his own right.
  3. Any author submitting poster for the Competition must fill an Application Form via the on-line.
  4. The author, filling in the Application Form states that:
    a) The author has familiarized oneself with the Competition regulations.
    b) The author has created the poster by oneself and individually, in the co authorship work – that all authors mentioned have crated the work jointly.
  5. Not fulfilling the formal and technical requirements of the competition will result in the work not being accepted.

QUALIFICATIONS OF THE WORKS AND PRICES  

  1. International Jury:
    prof. Karel Mišek (Czech Republic)
    prof. Thierry Sarfis (France)
    prof. Sławomir Ratajski (UNESCO, Poland)
    prof. Aanabella Salem (Argentina)
    prof. Dogan Arslan (Turkey)
    prof. Robert Paršo (Slovakia)
    prof. Błażej Ostoja Lniski (Poland)
    prof. Lech Majewski (Poland)
    Justyna Czerniakowska (Poland)
  2. Prizes awarded:
    I prize – 5000 PLN
    II prize – 3000PLN
    III prize – 2000PLN
    And five honourable mentions
  3. The results of the competition – an event accompanying the 27th International Poster Biennale in Warsaw – will be announced during the opening of the exhibition to be held in the Salon of the Warsaw Academy of Fine Arts on October 24th 2020 and on the website: www.warsawposterbiennale.com, as well as the social networks Facebook and Instagram.
  4. The winners of the competition will be notified by the organizers via e-mail.
  5. Selected submissions will be shown at a special exhibition at the UNESCO headquarters in Paris.
  6. Organizers predict awarding additional funded awards.

OBLIGATIONS AND PRIVILEGES OF THE ORGANIZER

  1. The Organizer reserves the right to refuse acceptance of any poster for the Competition if it features content that tarnishes the reputation of the Organizer and/or third parties or is criminal by nature. On this basis, the Organizer has the right to refuse such a poster’s designer participation in the competition.
  2. The Organizer reserves the right to forward digital versions of all posters submitted to the competition and prints of award winning/honourably mentioned posters to the Museum of the Academy of Fine Arts in Warsaw or other collections/archives. (Posters will be forwarded in accordance with applicable museum/archive regulations and procedures).

PERSONAL DATA

  1. The administrator of personal data is the Academy of Fine Arts in Warsaw, ul. Krakowskie Przedmieście 5, 00-068 Warsaw. 
  2. Participants in- the competition can contact the data protection officer via the e-mail address: iodo@asp.waw.pl
  3. The purpose of personal data processing is participation in the international poster competition for art school students sponsored by the Polish UNESCO Committee – pursuant to Article 6, section 1 a) of the General Data Protection Regulation (GDPR), i.e. based on the consent of the person said data concerns.
  4. The personal data of competition participants will be made available to the entity sponsoring the competition, i.e. the Polish UNESCO Committee. In addition, personal data may be made available to legally authorized institutions (i.e. public authorities and entities performing public works or acting on behalf of public authorities, to that extent and for those purposes ensuing from legal provisions). Personal data will not be made available to any other entities.
  5. Personal data will be stored for the period necessary to achieve the purposes indicated in Point 3 above, i.e. for a period of up to 3 years from the date the results of the competition are announced.
  6. Competition entrants have the following rights with regard to the processing of their personal data: the right to access their personal data, the right to make corrections to or delete their personal data or limit its processing, the right to object to its processing, and the right to transfer said personal data. Entrants may exercise the above rights by contacting the administrator of personal data in the manner specified in point 2.
    The scope of the above mentioned rights and the situations in which said rights can be exercised are defined by legal provisions. The possibility of exercising some of the above mentioned rights may be, inter alia, dependent on the legal basis for, purpose or method of processing the personal data.
    In view of the need to protect the personal data of persons exercising the above mentioned rights, their correct identification is necessary. In view of the above, the Academy may demand persons requesting information to prove their identity.
  1. To the extent that consent has been granted for the processing of personal data, entrants are entitled to withdraw said consent. Revocation of the consent is without prejudice to the lawfulness of the processing of personal data prior to withdrawal of consent.
  2. If it is found that the processing of personal data violates the provisions of an applicable law a complaint may be lodged with the supervisory body, i.e. the Chairman of the Office for Personal Data Protection.
  3. Provision of one’s personal data is voluntary, but necessary in order to participate in the competition. Failure to provide this data precludes participation in the competition.
  4. The Academy will not make automated decisions with regard to the personal data provided. In addition, the Academy does not plan to forward personal data to entities outside the EEA (European Economic Area).

USE OF MATERIALS SUBMITTED

  1. The person submitting a poster to UNESCO Competition declares that she/he independently designed the posters (hereinafter referred to as the Work) sent and referred to in the Entry Form.
  2. The Entrant declares that:
    a) his or her original personal and property rights to a Work are in no way limited or encumbered by the rights of third parties and that the Work does not infringe upon the rights of third parties;
    b) she/he has not granted any person an exclusive license entitling that person to use the Work;
    c) has the exclusive right to grant permits for the management and use of the Work;
    d) the rights and permits referred to below shall include all rights and permits necessary to make use of the Work in the scope specified below.
  3. In the event of a third party submitting claims against the organizers of the Competition arising from a violation of that party’s rights, the Entrant submitting such a work will be required to:
    a) appear at the proceedings (in the case of judicial proceedings) and take all steps to exempt the organizers of the Competition from participation in the case.
    b) fully satisfy said claims and thus the release the organizers of the Competition w from any obligation to pay benefits in this respect;
  4. The Entrant grants a free of charge non-exclusive license for the use of the Work beginning on the day of the Work being submitted to Competition.
  5. The entrant grants the Organizer of the Competition the above-mentioned license for use of the Work within the following scope:
    a) distribution of the Work, i.e. its public exhibition, display and broadcast, and also public access to the Work in such a way that anyone may have access to it in a place and time so chosen,
    b) recording of an unlimited number of copies of the Work on paper and on information carriers (CDs, DVDs, memory sticks, USB pen drives, etc.),
    c) saving the Work on a computer’s memory,
    d) placing on the market a copy of the Work, as well as any image of the Work in a fixed form, and in particular the organizer may reproduce the Work in catalogues (in printed and electronic versions), leaflets, essays concerning the exhibitions at which it will be exhibited, as well as publish it on the Internet, in social networks, etc.
  6. The license referred to in the Regulations is non-exclusive and is granted free of charge for an indefinite period.
  7. The Organizer is entitled to grant other entities – within the scope defined above – sub-licenses for use of the Work (submitted posters and their digital documentation).
  8. By submitting a work to the competition, the Entrant declares that he has proprietary copyrights to the submitted digital versions of the Work and grants the Organizer of the Competition free, non-exclusive license for an indefinite period to use these under the same terms and conditions governing the Work.
  9. In accordance with the Act of August 29th 1997 (on the protection of personal data, Journal of Laws No. 133/97, entry 883, as amended) entrants are hereby informed that the Organizer – the Academy of Fine Arts in Warsaw, ul. Krakowskie Przedmieście 5, is the administrator of the personal data indicated in the entry form. Personal data will be used to organize the UNESCO sponsored Competition as follows: first name and surname will be used to identify a work entered. Other data provided in the application form (contact details, e.g. mailing address) will not be made public, but will be used for conducting and organizing the Competition, in order to contact those participating in the event. Contact details will not be made public or forwarded to third parties, unless the law requires otherwise. The provision of personal data is voluntary, but necessary for organizing the Competition, as justified by Article 23, section 1, points 3 and 5 of the Personal Data Protection Act. Marking of a submitted work with the entrant’s first name and surname accords with the provisions of the Act on Copyright and Related Rights. Entrants may however mark a work with a pseudonym or entirely dispense with marking a work with their first name and surname or pseudonym. All entrants have the right to access and make corrections to their personal data.
  10. All disputes will be settled by the Polish courts according to Polish jurisdiction in force in the European Union.
  11. Agreement to participate in the Competition is synonymous with acceptance of the terms and conditions contained in the Regulations.